Faculty Mail

Servicing Faculty, Staff, Laboratories and Graduate Students

Faculty/Staff Mail Services

The correct format for mail and packages addressed to an individual or department is:

Line 1: Name (Full-time Faculty/Staff, Dept Head, Student Advisor, etc.)
Line 2: Northeastern University
Line 3: 360 Huntington Ave – Mailstop
Line 4: Boston, MA 02115-5000

For example:
John Smith
Northeastern University
360 Huntington Ave – 409 DA
Boston, MA 02115-5000
Incoming USPS mail is processed once a day at 8:00 a.m. Mail delivery for all departments begins at approximately 10:00 a.m. the same day. If any mail comes in after 12:00 p.m. that mail will be processed the same day, but not delivered until the next business day.

If additional pick-up services are needed after a completed pick up, please contact Mail Services at ext. 2114 no later than 2:45 p.m. (Monday – Friday) and additional services will be provided that day on a first come, first served basis.

Inter-department Mail Delivery

We are able to deliver inter-department mail to all university offices, to students living in residence halls and to the special locations listed in the guidelines outlined in preparing interdepartmental mail.

Fulfillment Services

The following services are available from University Fulfillment Services. Contact Stuart Lee at ext. 2370 for a competitive job quote.

Inserting

Collating and inserting various size pieces into envelopes in preparation for mailing.

  • Machine Process
  • Manual Process

Data Input/List Processing

Collating and inserting various size pieces into envelopes in preparation for mailing.

  • Manual process: Pres-A-Ply address labels (stick-on)
  • Matching

Folding

Collating and inserting various size pieces into envelopes in preparation for mailing.

  • Flyers and letters
  • Machine process
  • Manual process

Guidelines for Preparing Interdepartmental Mail

To ensure proper handling of interdepartmental mail, please follow these basic guidelines:

  • Use the special, reusable manila envelopes titled Interdepartmental Mail.
  • Cross out all previous markings on the envelope so that the name of the intended recipient is clearly identifiable.
  • Interdepartmental mail must include recipient’s full name and mailcode (i.e., 112 HA).
  • Envelopes missing this information will be delayed in being delivered – or may be returned to sender.
  • Refer to HRM Employee Directory for correct mail code.
  • Separate interdepartmental mail from U.S. mail by bundling it with rubber bands.
  • Call Mail Services at ext. 2114 if you have a large mailing that requires a special pickup or must be expedited for next-day delivery.
  • Call Fulfillment Services at ext. 2370 for information on assembling and labeling services for envelopes, fliers and notices.
Interdepartmental Mail Delivery to University Students
  • University Mail Services is able to deliver large mailings to student living in resident halls through the interdepartmental mail delivery system. Use of this service, rather than USPS first-class mail, could result in a significant savings to your department. Note: apartment-style residences do not receive mail through University Mail Services; rather, their mail is delivered via standard USPS protocols and thus these residences cannot be services by interdepartmental mail.
  • Refer to Residence Halls list to identify which residences can be serviced by interdepartmental mail. Address labels should include student’s name, delivery address and mailbox number. Mailbox number is not the same as the room number. Questions regarding the proper addressing of student mail should be directed to the Resident Mail Services Office at ext. 5108.
Interdepartmental Mail Delivery to Special Locations
  • University Mail Services consolidates the mail for the special courier for deliveries to special university locations listed below. All correspondence should be bundled by the delivery address. Delivery is made to the following locations:

– Boston: Downtown Campus

– Dedham location

– Burlington: Campus and Library

– Nahant: Marine Science Center

– Weston: Henderson House

– Warehouse: Jamaica Plain